Category: Supply Chain
Type: Full Time
Location: United Arab Emirates
Overall purpose of role
The Senior Subcontracts Manager oversees all pre-award aspects of subcontract management, including cost, schedule, quality, and technical performance, while planning, organizing, and managing the company’s subcontracting activities to ensure efficiency, effectiveness, and compliance with established policies and procedures. Additionally, they lead subcontract negotiations, securing favorable terms and ensuring adherence to company policies and regulations.
Primary responsibilities, authorities & accountabilities
Pre-Contract Award
- Define and accomplish both short-term and longer-term goals / objectives that enhance Lamprell subcontracting capabilities and manage the implementation of these goals.
- Develop, implement and maintain subcontracting procedures needed to provide appropriate controls over the manner in which area subcontracting activities (pre-award) are performed.
- Manage and supervise a pool of Subcontract Coordinators and Administrators performing subcontracts related activities for all Lamprell activities across the different businesses.
- Allocate resources to Projects so that a responsive, capable and cost-effective organisation is maintained.
- Participate in company business development and audit activities by presenting the company’s subcontracting capabilities to clients or auditors.
- Lead efforts to support Bids & Proposals by preparing all subcontracts deliverables for the submission, i.e. pricing estimation, man-hours, subcontracting write-ups, etc.
- Maintain the existing records for the pre-qualified Subcontractors and pre-qualify new Subcontract companies to increase level of competition and improve levels of safety, quality, performance and price.
- Work closely with other department, including project management, HSE, Legal, Finance and Contract to align subcontractor activities with project objectives and company golden rules.
- Control all on-going subcontract activities (pre-award and post-award) and ensure adherance to the procedures.
- Identify and mitigate risks associated with subcontractor performance and possible project disruptions.
- Interface closely with other Depts and Project Management team to provide the necessary support and receive information relative to the company’s subcontracting functions.
- Ensure compliance to HSES policies and procedures as applicable.
- Ensure compliance with all applicable information security policies & procedures.
Post-Contract Award
- Post award administration is under the Contract dept responsibility but the Senior Subcontract manager will ensure a proper handover and necessary support is in place.
- The Subcontract Team remain involved for the following activities:
> commercial invoice and payment process for subcontracts,
> review and participate in the resolution of major claims and disputes,
> facilitate commercial close out of Subcontract Agreements (including performance evaluations)